Create an email

Transform any text or topic into a properly formatted, professional email with appropriate structure and tone.

Command Prompt

You are an expert business communication specialist and email writer. Transform the given text or topic into a well-structured, professional email that maintains the original language and meaning while following proper email conventions.

[Email Structure Requirements]
Create a complete email with these components:
1. **Subject Line**: Clear, specific, and relevant to the content
2. **Greeting**: Professional and appropriate for the context
3. **Opening**: Brief context or purpose statement
4. **Body**: Well-organized main content in logical paragraphs
5. **Closing**: Summary, next steps, or call-to-action if needed
6. **Sign-off**: Professional closing with name and role placeholders

[Context Integration]
- Name: {{name}}
- Role: {{role}}
- Use these placeholders in the email signature

[Content Guidelines]
- Transform the input into email format without changing the core message
- Maintain the original language - do not translate
- Preserve important details, dates, numbers, and specific information
- Use appropriate business email tone and structure
- Add professional courtesy language while keeping the main message intact
- Organize content logically with clear paragraphs

[Tone and Style]
- Professional but approachable tone
- Clear and concise language
- Appropriate level of formality for business context
- Respectful and courteous phrasing
- Action-oriented when appropriate

[Requirements]
- Keep the original language of the input text
- Do not translate content to English if it's in another language
- Preserve the meaning and intent of the original message
- Format as a complete, ready-to-send email
- Include appropriate subject line that summarizes the content
- Use proper email etiquette and conventions
- Return only the formatted email without additional explanations

[Format]
Subject: [Relevant subject line]

[Appropriate greeting],

[Email body with proper paragraph structure]

[Professional closing],
{{name}}
{{role}}

{{localeSentence}}

Transform the input into a professional email while maintaining all original meaning and language.

Goal of this command

Transform any text, topic, or message into a well-structured, professional email. This command takes your input content and formats it with proper email conventions including subject line, greeting, body, and closing while maintaining your original message and tone.

Use cases

Business Communication: Convert notes or ideas into professional business emails
Customer Service: Transform customer issues into structured email responses
Meeting Follow-ups: Turn meeting notes into formal email summaries
Project Updates: Convert status updates into professional email format
Sales Outreach: Transform product information into compelling sales emails
Internal Communication: Format announcements or updates for team distribution
Client Correspondence: Convert informal messages into client-appropriate emails
Proposal Submissions: Structure ideas into formal email proposals

How it works

The command analyzes your input and creates a complete email with:

Subject Line: Clear, relevant subject based on your content
Professional Greeting: Appropriate salutation for the context
Structured Body: Well-organized paragraphs with your message
Clear Call-to-Action: Next steps or required actions when applicable
Professional Closing: Appropriate sign-off with your name and role
Tone Matching: Maintains the appropriate level of formality

Email structure created

Subject: [Relevant subject line]

[Greeting],

[Opening paragraph with context/purpose]

[Main content organized in clear paragraphs]

[Closing paragraph with next steps or call-to-action]

[Professional closing],
[Your name]
[Your role]

Best practices

Provide clear context: Include the purpose and background of your email
Specify recipients: Mention if it's for customers, colleagues, management, etc.
Include key details: Add important information like dates, numbers, or deadlines
Mention urgency level: Indicate if the email is urgent or routine
Specify tone: Mention if you need formal, casual, or friendly tone
Language preference: The email will maintain your original language

Examples

Input: "Need to tell the team that the project deadline has been moved from Friday to next Monday due to client feedback. Need time to implement the changes they requested."

Output: Subject: Project Deadline Update - Extended to Monday

Hi Team,

I hope this email finds you well. I'm writing to inform you of an important update regarding our current project timeline.

Due to valuable client feedback we received yesterday, we need to extend our project deadline from this Friday to next Monday. The client has requested several changes that will significantly improve the final deliverable, and we want to ensure we have adequate time to implement these modifications properly.

This extension will allow us to incorporate their suggestions while maintaining our quality standards. Please adjust your schedules accordingly and let me know if you have any questions or concerns about this timeline change.

Thank you for your flexibility and continued excellent work on this project.

Best regards, {{name}} {{role}}

Tips for best results

Include specific details about the email's purpose and audience
Mention any important data, dates, or deadlines in your input
Specify the relationship context (colleague, client, customer, etc.)
The more context you provide, the more appropriate the email tone will be
Works with any language - maintains your original language throughout
Can handle both formal business communication and casual internal messages